Full guided product demo

See the full CubbyTrack workflow before you sign up.

Walk through the major owner, director, staff, and family workflows—from opening the center and checking children in to billing, enrollment, compliance, learning, reporting, and multi-location management.

Start the Full Tour Try It Free for 30 Days

Representative sample data only — no real child, family, staff, or center information is shown.

01–02

Daily operations

03–05

Billing & families

06–07

Safety & staff

08–09

Forms & learning

Reports

Multi-location

01 · Daily overview

Start with the center dashboard

Open the day with the information a director needs most: attendance, classroom counts, staffing, ratios, billing activity, and important center updates.

✓Live center snapshot

✓Classroom and staffing visibility

✓Billing and family activity

CubbyTrack Demo

Daily overview

Present

Staff

Rooms

Ratios

Good

Classroom activity

Infants

6 children

Covered

Toddlers

8 children

Covered

Preschool

10 children

Covered

Billing

On track

83% collected this cycle

Today

No urgent alerts

02 · Attendance & ratios

Handle check-in and classroom attendance

Keep daily attendance organized while giving directors a clear view of classroom counts and staffing coverage throughout the day.

✓Child check-in and check-out

✓Classroom attendance counts

✓Ratio visibility

CubbyTrack Demo

Attendance & ratios

Present

Checked out

Rooms

Infants

6 children present

Ratio 1:4

Toddlers

8 children present

Ratio 1:6

Preschool

10 children present

Ratio 1:10

03 · Billing & payments

Keep tuition and collections moving

Create invoices, track family balances, support online payments and autopay, and keep outstanding balances visible before they become surprises.

✓Invoices and balances

✓Online payment workflows

✓Autopay and collection visibility

CubbyTrack Demo

Billing & payments

Invoiced

$8.4k

Received

$7.0k

Outstanding

$1.4k

Collection progress

83%

Johnson Family

Balance $0

Paid

Martinez Family

Balance $240

Due

Taylor Family

Balance $410

Past due

04 · Enrollment & waitlist

Move families from inquiry to enrollment

Track inquiries, tours, applications, classroom capacity, and waitlist activity in the same operating system your team uses after enrollment.

✓Lead and inquiry tracking

✓Tours and application follow-up

✓Waitlist and capacity visibility

CubbyTrack Demo

Enrollment & waitlist

New leads

Tours

Waitlist

Openings

Emma R.

Preschool inquiry · tour completed

Follow up

Noah B.

Toddler application submitted

Review

Ava S.

Infant waitlist

05 · Messages & family experience

Keep families connected to the center

Bring family communication, announcements, paperwork, records, and billing access together so parents have one place to stay connected.

✓Family messaging and announcements

✓Forms and center records

✓Parent billing access

CubbyTrack Demo

Messages & family experience

Families

Connected accounts

Forms

Awaiting completion

New message

Pickup update from Johnson family

Unread

Announcement

Fall picture day reminder

Sent

Paperwork

3 records completed today

Updated

06 · Health & safety

Keep health and compliance work organized

Give staff and directors a structured place for health records, medication workflows, incidents, emergency information, and recurring compliance work.

✓Medication and health records

✓Incident and emergency documentation

✓Compliance follow-up

CubbyTrack Demo

Health & safety

Med orders

Incidents

Open alerts

Medication authorization

One order due for renewal

Review

Immunization record

Two records approaching due date

Follow up

Emergency drill

Monthly drill recorded

Complete

07 · Staff & workforce

Manage the staff side of the center

Keep staff schedules, time, qualifications, certifications, and workforce needs close to the rest of center operations.

✓Staff schedules and time

✓Qualifications and certifications

✓Workforce and labor visibility

CubbyTrack Demo

Staff & workforce

Active staff

Scheduled

Open items

A. Carter

Infants · 7:00–3:30

Current

M. Lee

Toddlers · 8:00–4:30

Current

J. Davis

Preschool · 9:00–5:30

1 item due

08 · Forms & documents

Replace scattered paperwork with digital workflows

Assign forms, collect information and signatures, request documents, and keep completed records organized for directors and families.

✓Digital forms and assignments

✓Document requests and uploads

✓Completed records in one place

CubbyTrack Demo

Forms & documents

Assigned

Completed

Waiting

Enrollment packet

Family completed and signed

Complete

Emergency contacts

Update requested

Waiting

Permission form

Director review needed

Review

09 · Learning & assessments

Document learning without losing the day

Capture observations, evidence, assessments, and family-facing learning records while keeping documentation connected to each child.

✓Learning observations

✓Assessment evidence

✓Family acknowledgments

CubbyTrack Demo

Learning & assessments

Observations

Evidence

Shared

Preschool learning

Documentation stays connected to the child.

Language

Social

Motor

Family acknowledgment

Learning update viewed

Seen

10 · Reports & analytics

Finish with the bigger picture

Use center reports and director analytics to understand attendance, enrollment, collections, staffing, and operational trends.

✓Attendance reporting

✓Billing and collections

✓Director-level center metrics

CubbyTrack Demo

Reports & analytics

Enrollment

82%

Attendance

91%

Collected 30d

$18.4k

Past due

$620

Director view

Center performance in one place

11 · Multi-location operations

See multiple centers without losing context

For operators managing more than one center, CubbyTrack keeps center access separated while giving authorized leaders a way to move between locations.

✓Active-center switching

✓Location-aware operations

✓Portfolio visibility for authorized leaders

CubbyTrack Demo

Multi-location operations

Centers

Children

126

Staff

Northside Learning Center

46 active children

Active

Oak Street Childcare

39 active children

Healthy

Riverbend Preschool

41 active children

Healthy

One platform, different roles

Built around the people running the center.

Owners

Center-wide visibility and business oversight

Directors

Daily operations, staffing, enrollment, billing, and compliance

Staff

Classroom attendance, care, forms, health, and learning workflows

Families

Communication, records, paperwork, enrollment, and billing access

No feature maze

Every feature is included on the CubbyTrack plan.

The Fall Special includes every feature for $39.95/month per center for 12 monthly payments after an eligible trial, then $59.95/month.

30-day start

Put it through a real center workflow.

Use the trial period to bring in your team, test daily operations, and decide whether CubbyTrack fits the way your center works.

Questions welcome

Want to see a specific workflow?

Contact CubbyTrack and tell us what matters most to your center. We would rather answer a specific question clearly than make you guess.

Live walkthrough

Want us to walk through your exact workflow?

Request a focused 10–15 minute demo. Tell us whether you care most about billing, attendance, parent communication, staff time, switching systems, or another workflow.

✓ Choose a preferred date and time window

✓ Sent directly to the CubbyTrack team

✓ Direct follow-up from the CubbyTrack team

✓ Questions? Email support@cubbytrack.com

Ready to try the real thing?

Explore CubbyTrack with your own center.

Try every feature free for 30 days, then pay $39.95/month for 12 monthly payments and $59.95/month afterward.

Start 30 Days Free Request a Live Demo Security & Trust

See the full CubbyTrack workflow before you sign up.

Start with the center dashboard

Handle check-in and classroom attendance

Keep tuition and collections moving

Move families from inquiry to enrollment

Keep families connected to the center

Keep health and compliance work organized

Manage the staff side of the center

Replace scattered paperwork with digital workflows

Document learning without losing the day

Finish with the bigger picture

See multiple centers without losing context

Built around the people running the center.

Owners

Directors

Staff

Families

Every feature is included on the CubbyTrack plan.

Put it through a real center workflow.

Want to see a specific workflow?

Want us to walk through your exact workflow?

Tell us what you want to see.

Explore CubbyTrack with your own center.