Childcare software comparison
Looking for a Brightwheel alternative? Compare the fit.
Brightwheel and CubbyTrack both support important childcare workflows. This page focuses on the differences a center should evaluate, including pricing approach, day-to-day operations, billing, attendance, communication, and multi-center needs.
What to compare
Look at the workflow and pricing model—not just the feature list.
Both CubbyTrack and Brightwheel are built for childcare operations. The better fit depends on your center size, workflows, support preferences, and how you want software pricing presented.
| Comparison | CubbyTrack | Brightwheel |
|---|---|---|
| Published software pricing | $39.95 per month per physical center after an eligible 30-day free trial, with every feature included. Fall Special for 12 monthly payments, then $59.95/month. | Brightwheel's public pricing flow asks programs for enrollment, number of locations, and contact information before providing customized pricing. |
| Attendance & check-in/out | Included in the CubbyTrack platform. | Brightwheel publicly lists secure check-in/out and attendance tools among its childcare-management capabilities. |
| Billing & payments | Tuition, balances, invoices, supported Square payments, autopay workflows, subsidies, and family billing tools are part of the platform. | Brightwheel publicly offers automated billing, payments, recurring billing plans, and family payment tools. |
| Family communication | Parent portal, family records, messages, forms, and center information are connected to the center account. | Brightwheel publicly includes messaging and family communication tools. |
| Staff operations | Staff records, scheduling, time clock, timecards, and payroll-preparation tools are included. | Brightwheel publicly lists staff management as part of Premium and offers additional products and add-ons for some workforce needs. |
| Multi-center use | Authorized owners can manage multiple centers; billing remains separate for each physical center. | Brightwheel publicly supports multi-site programs and asks about number of locations during pricing. |
Current comparison notes
- •Brightwheel's current public pricing page uses a personalized pricing request rather than displaying a single public monthly price for every program.
- •Brightwheel's public materials describe billing, attendance, family communication, staff management, admissions, reporting, and multi-site capabilities.
- •Brightwheel Premium also has optional products or add-ons for areas such as learning, payroll, professional development, and other expanded needs.
- •CubbyTrack's pricing is published and its plan tier is based on the center's active child capacity.
Competitor information reviewed September 17, 2026 from publicly available provider materials. Product features, packaging, and pricing can change; confirm current details directly with the provider before purchasing.
CubbyTrack publishes its software pricing.
The Fall Special includes every feature for $39.95/month per center after an eligible 30-day trial. The Fall Special lasts for 12 monthly payments, then $59.95/month.
See pricingCubbyTrack is not affiliated with Brightwheel. Brightwheel and related product names belong to their respective owners. This comparison is provided for research and does not imply endorsement by either company.