Lower software costs
Stop paying enterprise prices for everyday childcare work.
Get the core tools your center needs in one straightforward subscription, with every feature included.
Built for busy daycare owners and directors
Run your daycare with less paperwork and fewer headaches.
Stop jumping between spreadsheets, paper forms, billing tools, and parent messages. CubbyTrack brings attendance, tuition, staff records, and family communication together so you can focus on running your center.
Try our free weekly activity planner ↓30 days free for eligible new centers, then $59.95/month per center.
✓ No signup fee✓ Real setup help from our team✓ Interactive demo available
Illustrative preview · sample data
Monday overview
Good morning, Center Director
Children present
24
Staff clocked in
8
Rooms open
3
Past due
1
What needs attention
2 ITEMSPast-due family balanceReview →
Staff record due soonReview →
Today's ratios
Room A8 / 10
Room B9 / 10
Room C7 / 10
Illustrative CubbyTrack product preview
Free classroom resource · No login needed
Plan your classroom week in 60 seconds
Choose an age group and theme to create five days of hands-on activities. Print your plan for free—no email or account required.
Instant results · Free to use · No signup
A free tool you can use today
Plan a whole week of daycare activities in minutes.
Pick an age group and theme. Get five days of age-appropriate activity ideas, learning goals, and a supplies list. Customize and print your plan.
✓ Completely free ✓ No account needed ✓ Printable
Or explore the interactive CubbyTrack demo →Create your free weekly plan
Includes activity instructions, adaptations, and a weekly supplies checklist.
Need more classroom inspiration? Browse all free daycare resources →
✓Attendance & classroom counts
✓Tuition & invoices
✓Parent communication
✓Staff records
✓Transparent pricing
✓Help with setup
See the platform
The three everyday jobs CubbyTrack makes easier.
Start with the tools your team uses most. Explore the details below, or try the interactive demo before creating an account.
Attendance & classrooms
Track daily check-ins, room counts, and staff-to-child ratios.
Tuition & billing
See invoices, balances, and payments without switching tools.
Parent communication
Keep families updated with messages, care notes, and forms.
Billing & payments
See balances, invoices, payments, and tuition in one place.
Create charges, track what families owe, accept supported online payments, track payment activity, record subsidy payments, and keep invoice balances current.
✓Tuition & invoices
✓Online payments
✓Payment records
✓Subsidy tracking
Billing & collections
Family balances
Outstanding
$1,240
Paid this month
$8,760
Past due
$195
Johnson Family
Monthly tuition
$780
Paid
Reed Family
Monthly tuition
$780
Due
Miller Family
Supply fee
$75
Paid
Attendance & ratios
Live center status
Room A · Twos
8 children · 2 staff
Room B · Threes
9 children · 2 staff
Room C · Preschool
7 children · 1 staff
Attendance & ratios
Know who is in the building and what each room looks like.
Keep attendance, classroom headcounts, check-in/out history, authorized pickup workflows, and ratio awareness connected to the rest of your center records.
See attendance in the demo →Staff & compliance
Keep schedules, timecards, staff records, and compliance together.
Manage staff profiles, schedules, time clock activity, breaks, regular and overtime hours, training and compliance records, reminders, and payroll-preparation reports.
Staff & compliance
Team readiness
Maria R.
Clocked in · Room A
James T.
Clocked in · Room B
Kayla M.
Scheduled 12:00 PM
Alex P.
Off today
Families & communication
Parent connection
EM
Emma's daily update
Sent to family portal
Meals
✓
Nap
1h 20m
Mood
Happy
New message from Johnson Family2m ago
Enrollment form completed18m ago
Invoice viewed by Reed Family1h ago
Families & parent portal
Give families one secure place to stay connected.
Parent access connects communication, care information, forms, billing, enrollment details, calendar items, learning updates, and document requests without exposing another family's information.
Why centers switch
Centers switch when their current software costs too much and makes daily work harder.
If your team is juggling disconnected tools, losing time on attendance and billing, or struggling to keep parents updated, CubbyTrack brings the work back together.
How multi-location access works →Compare CubbyTrack with other childcare platforms →One connected platform
Replace disconnected tools with one place to work.
Keep attendance, billing, family records, staff tools, forms, and communication connected instead of scattered across multiple systems.
Less admin work
Spend less time chasing attendance and billing details.
See who is present, what needs attention, and which balances are due without rebuilding the picture by hand.
Stronger parent communication
Keep families updated without adding more work.
Give parents a secure place for messages, care updates, forms, invoices, and the information they need.
Support that answers
Get help from a team you can actually reach.
Call CubbyTrack Customer Support at 918-223-4229 or email support@cubbytrack.com when you need a real answer.
Getting started is simple
See it first. Try it with your team. Decide for yourself.
You do not have to sit through a sales call to see whether CubbyTrack fits your center.
1
Explore the demo
Click through sample childcare workflows without creating an account.
2
Start your free trial
Create your center account and try the full platform for 30 days if eligible.
3
Set up your center
Add your information at your pace, with help available when you need it.
After an eligible trial: $59.95/month per physical center. No setup fee.
Who CubbyTrack is for
A simpler operating system for real childcare programs.
Whether you run a home program, a center, or multiple locations, CubbyTrack keeps the work connected without enterprise software pricing.
In-home providers
Keep attendance, family communication, billing, and records manageable as your program grows.
Small childcare centers
Give directors and staff one connected system for everyday center operations.
Preschool programs
Bring classrooms, families, forms, learning updates, and billing into one place.
Multi-location operators
Move between subscribed centers while keeping location access organized.
Faith-based centers
Run your program your way with flexible workflows and direct support.
Published pricing
Simple pricing. Every feature included.
No setup fee. One subscription covers one physical center. Authorized owners can manage multiple subscribed locations from one account. CubbyTrack does not add a platform fee to tuition payments. Standard Stripe processing charges may apply under the center's connected Stripe account.
CubbyTrack
$59.95/month
30 days free for eligible new centers, then $59.95/month per center. All features included.
✓Every CubbyTrack feature included
✓No enrollment-based plan tiers
✓Unlimited staff accounts
✓One physical center per subscription
Eligible new centers can start with a 30-day free trial · Then $59.95/month per center · No setup fee
How multi-location access works →Compare childcare software →Questions before you switch?
Clear answers before you commit.
Can I try CubbyTrack before paying?
Yes. Eligible new centers receive a 30-day free trial before the first subscription payment.
Is there a setup fee?
No. There is no setup fee, and every feature is included in the CubbyTrack plan.
Can parents access CubbyTrack?
Yes. Families can use the parent portal for communication, records, forms, enrollment, and billing access.
Can my staff use it on an iPad?
Yes. CubbyTrack is web-based and designed for center teams using computers, tablets, and classroom iPads.
Do I have to use Stripe for tuition?
Stripe is the connected online payment option. CubbyTrack does not add a platform fee to tuition payments. Stripe's own processing charges may apply.
Can I cancel?
Yes. You can cancel your subscription. Review the 30-day trial and $59.95/month pricing before subscribing.
Will someone help me set it up?
Yes. New centers can use guided setup and contact CubbyTrack Support at 918-223-4229 or support@cubbytrack.com.
Start with your real workflows
Treat your center to a simpler day.
Eligible new centers can use a 30-day trial while putting attendance, billing, staff, families, compliance, and communication through real workflows.
Free resource for childcare providers
A handbook that feels like your center.
Customize a parent handbook, add or remove policies, and print or save it as PDF. Free for everyone. No account required.